AZSITE
: Arizona's Cultural Resource Inventory
Home Database Use Application - 2012
Complete this application for an annual
(calendar year) AZSITE Cultural Resource
Inventory user agreement. The AZSITE Cultural
Resource Inventory is a
collaborative project of the AZSITE Consortium
(the
AZSITE is available to authorized users through
the institution or company for
which they work. To qualify for access to the
AZSITE Cultural Resources
Inventory, a staff member of the organization
must meet the Secretary of
Interior standards for cultural resource
management organizations as applied by
the
1.
Complete and sign the attached DATABASE USE
APPLICATION. Under the section
labeled "Reason for using AZSITE"
please include a statement as to the nature
of your business, e.g., archaeological
consulting firm, engineering firm,
utility, etc., as well as a statement of reason
for using the file. Under the
section labeled "Authorized Users from this
Institution," list all staff of
your
company or agency whom you authorize to access
the database. If this in
dividual is new to your agency, please attach
her/his CV to your
application. Your company or agency will be
responsible for all charges
incurred by these staff. Each of these staff
must accept the terms of the user
agreement.
3.
After the SHPO approves your application, you
will be notified by email that
the
users specified on the application have been approved for access to the
database. The email will provide instructions on
how each approved individual
will do an on-line request for a username and
password. Your accounts will be
enabled 48-72 hours after you request your username
and password.
4. There is a fee for accessing the AZSITE System. Consult the Fee Structure Table for more information. Invoices will be sent upon SHPOs approval of your access account.
Checks for fees should be
made payable to The Arizona State Museum
and mailed to:
Archaeological Records
Office
AZSITE:
DATABASE
USE APPLICATION
Calendar Year 2012
Date ________________
Institution
__________________________________________________
Contact name
__________________________________________________
(the
name entered above must meet the current qualifications for accessing
AZSITE
and
is taking responsibility for the security of any AZSITE data acquired by the
individuals listed below.)
Address
__________________________________________________
City/State/ZIP
_________________________________________________
Phone ________________ FAX ______________ e-mail
_________________________________________
Reason for using AZSITE
________________________________________________________________
________________________________________________________________
________________________________________________________________
Authorized users from this institution/agency:
By
signing below, each authorized user signifies acceptance of the terms of the
attached agreement.
All
individuals new to your agency or to using AZSITE should include a CV with
this application
.
Printed name, Signature and Email are required
1. _____________________________
_______________________________________________________________
2. _____________________________
_______________________________________________________________
3. _____________________________
_______________________________________________________________
4. _____________________________
_______________________________________________________________
5. _____________________________
_______________________________________________________________
6. _____________________________
_______________________________________________________________
(Attach additional sheet as necessary. The access fee is
calculated on the number of users who get accounts. Refer to the Fee Structure Table.
The AZSITE Consortium is pleased to offer you an
access agreement for the AZSITE
Cultural Resource Inventory. By signing this
agreement, you signify that you
understand and accept the terms of this
agreement.
I, the undersigned applicant, request an annual
agreement for the AZSITE
Cultural Resource Inventory. I understand the
confidential nature of the
information contained in these records and agree
to the following conditions to
protect the confidentiality of the AZSITE
records. I agree to insure that all
representatives of my company or agency who have
access to AZSITE records abide
by the rules.
1.
I
understand that access may be interrupted w
ithout warning due to technical
difficulties, shutdowns, and limited
connections.
2.
I
understand that the information contained within the Inventory is compiled from
various sources and that while AZSITE Consortium member agencies attempt to
confirm data accuracy at time of its submission to the files, no guarantees as
to accuracy or completeness are made. I further understand that it is my
responsibility, if I find inaccuracies, to report them in writing to the
Archaeological Records Office,
3.
I
agree not to distribute or disclose specific site location information in public
documents or make this information available to unauthorized individuals within
or outside of my institution or agency without the authorization of the land
manager. I understand that if my agency/institution is required to maintain
public records they will be maintained in a way that does not disclose
confidential information pursuant to ARS
§
39-125 and the Freedom of
Information Act.
4.
I
understand that data must be protected by placing it on a stand alone
workstation
or a workstation with
appropriate firewall protection so that no unauthorized access may occur. I further understand that the data will be
placed in password protected files.
5.
I
understand that data, either electronic or printed, may be used in cultural
resource management reports, dissertations, professional archaeology
publications,
or at professional
arch
a
eology
conferences without
the written approval of the AZSITE Cons
ortium Board. Any other publication must receive advance
written approval from the AZSITE Consortium Board.
AZSITE
data may not be made
available on the Internet
without written
approval of the AZSITE Consortium Board.
6.
I
understand and acknowledge that many of the archaeological and historic
properties maintained in the AZSITE Cultural Resource Inventory are under the jurisdiction,
ownership, or control of other agencies such as state and federal agencies,
private individuals, and tribal governments and may be afforded additional
levels of legislative protection related to the restrictions on cultural
resource information, as exclusions from the Freedom of Information Act. I
agree to obtain all necessary tribal, state, or federal permits as appropriate.
I agree to use AZSITE
i
nformation only in
compliance with applicable tribal, municipal, county, state, and federal laws
and regulations, including, but not limited to, the National Historic
Preservation Act, 36CFR800; the Archaeological Resource Protection Act of 1979
[16USC470aa et seq.]; the State Historic Preservation Act (ARS §41-861 through
§41-865); and ARS
§
39-125 (effective
August 21, 1998).
7.
I
understand that each member of my institution needing access to the Inventory
should apply for his or her own user account and password. I understand that no
user should discuss or divulge his or her user name and password to any third
party, or use his or her account to log another party on the AZSITE Cultural
Resource Inventory. I understand that it is my responsibility to notify the
Deputy SHPO and to contact the Database Administrator when a name needs to be
removed from the account.
8.
I
understand that where necessary, access has been suppressed to records from
lands under the management of institutions that have not agreed to participate
in the AZSITE Cultural Resource Inventory. I understand that to obtain
information on these lands I must contact the appropriate land manager.
9.
I
understand that I must renew this agreement annually.
10.
I
understand that,
to protect sensitive archaeology,
when this institution completes a project a
nd
a
ll
curatorial requirement
s
have been met,
electronic data
received from AZSITE
relevant to the
project will be deleted from
the
institution’s
computer files.
11.
I understand that
when this institution no longer holds an AZSITE use agreement it is our
responsibility to delete all
electronic data provided
by
AZSITE
records from our
electronic
files.
12. I agree to report any and all system security violations, whether actual or potential, to the AZSITE Board Chair, or the AZSITE Database Manager.
13.
I
understand
that access to the AZSITE Cultural Resource Inventory does not c
onstitute permission
to enter onto or conduct archaeological investigations on any of the lands for
which cultural resource records are maintained in the Inventory. I further
understand that it is my responsibility to consult with appropriate state,
federal, or tribal land managers, or private property owners, before
instituting any archaeological or cultural resource investigations on, or
related to, their lands and that I should forward copies of the products of
such research to appropriate land managers or property owners.
14.
I understand that my institution will be held
responsible for misuse of the Cultural Resource Inventory by any of my
employees. I understand that evidence of failure to comply with the above
conditions and misuse of this agreement will result in immediate suspension of
all accounts under this agreement pending review by the AZSITE Consortium and
will carry implications for agreement renewal. I understand that, in addition
to suspension of privileges and revocation of this user agreement, violation of
the terms of this agreement may result in applicable civil or criminal
penalties.
Signature of applicant:
____________________________________________
(the
signing authority
must meet the current qualifications for
accessing AZSITE
and
is taking responsibility for the security of any AZSITE data acquired by the
individuals listed above.)
Date: _______________________________
State Historic Preservation Office approval:
__________________________________________________
Date ________________
Agreement #
__________________________________________ Da
te _______________