: Arizona's Cultural Resource Inventory
Home Database Use Application - 2012
Complete this application for an annual
(calendar year) AZSITE Cultural Resource
Inventory user agreement. The AZSITE Cultural
Resource Inventory is a
collaborative project of the AZSITE Consortium
AZSITE is available to authorized users through
the institution or company for
which they work. To qualify for access to the
AZSITE Cultural Resources
Inventory, a staff member of the organization
must meet the Secretary of
Interior standards for cultural resource
management organizations as applied by
Complete and sign the attached DATABASE USE APPLICATION. Under the section labeled "Reason for using AZSITE" please include a statement as to the nature of your business, e.g., archaeological consulting firm, engineering firm, utility, etc., as well as a statement of reason for using the file. Under the section labeled "Authorized Users from this Institution," list all staff of your company or agency whom you authorize to access the database. If this in dividual is new to your agency, please attach her/his CV to your application. Your company or agency will be responsible for all charges incurred by these staff. Each of these staff must accept the terms of the user agreement.
2. Return the completed form to:
After the SHPO approves your application, you
will be notified by email that
users specified on the application have been approved for access to the
database. The email will provide instructions on
how each approved individual
will do an on-line request for a username and
password. Your accounts will be
enabled 48-72 hours after you request your username
There is a fee for accessing the AZSITE System. Consult the Fee Structure Table for more information. Invoices will be sent upon SHPOs approval of your access account.
Checks for fees should be
made payable to The Arizona State Museum
and mailed to:
DATABASE USE APPLICATION
Contact name __________________________________________________
(the name entered above must meet the current qualifications for accessing AZSITE and is taking responsibility for the security of any AZSITE data acquired by the individuals listed below.)
Phone ________________ FAX ______________ e-mail _________________________________________
Reason for using AZSITE ________________________________________________________________
Authorized users from this institution/agency:
By signing below, each authorized user signifies acceptance of the terms of the attached agreement.
All individuals new to your agency or to using AZSITE should include a CV with this application .
Printed name, Signature and Email are required
1. _____________________________ _______________________________________________________________
2. _____________________________ _______________________________________________________________
3. _____________________________ _______________________________________________________________
4. _____________________________ _______________________________________________________________
5. _____________________________ _______________________________________________________________
6. _____________________________ _______________________________________________________________
(Attach additional sheet as necessary. The access fee is calculated on the number of users who get accounts. Refer to the Fee Structure Table.
The AZSITE Consortium is pleased to offer you an access agreement for the AZSITE Cultural Resource Inventory. By signing this agreement, you signify that you understand and accept the terms of this agreement.
I, the undersigned applicant, request an annual agreement for the AZSITE Cultural Resource Inventory. I understand the confidential nature of the information contained in these records and agree to the following conditions to protect the confidentiality of the AZSITE records. I agree to insure that all representatives of my company or agency who have access to AZSITE records abide by the rules.
I understand that access may be interrupted w ithout warning due to technical difficulties, shutdowns, and limited connections.
understand that the information contained within the Inventory is compiled from
various sources and that while AZSITE Consortium member agencies attempt to
confirm data accuracy at time of its submission to the files, no guarantees as
to accuracy or completeness are made. I further understand that it is my
responsibility, if I find inaccuracies, to report them in writing to the
Archaeological Records Office,
I agree not to distribute or disclose specific site location information in public documents or make this information available to unauthorized individuals within or outside of my institution or agency without the authorization of the land manager. I understand that if my agency/institution is required to maintain public records they will be maintained in a way that does not disclose confidential information pursuant to ARS 39-125 and the Freedom of Information Act.
I understand that each member of my institution needing access to the Inventory should apply for his or her own user account and password. I understand that no user should discuss or divulge his or her user name and password to any third party, or use his or her account to log another party on the AZSITE Cultural Resource Inventory. I understand that it is my responsibility to notify the Deputy SHPO and to contact the Database Administrator when a name needs to be removed from the account.
I understand that where necessary, access has been suppressed to records from lands under the management of institutions that have not agreed to participate in the AZSITE Cultural Resource Inventory. I understand that to obtain information on these lands I must contact the appropriate land manager.
I understand that I must renew this agreement annually.
I understand that my institution will be held responsible for misuse of the Cultural Resource Inventory by any of my employees. I understand that evidence of failure to comply with the above conditions and misuse of this agreement will result in immediate suspension of all accounts under this agreement pending review by the AZSITE Consortium and will carry implications for agreement renewal. I understand that, in addition to suspension of privileges and revocation of this user agreement, violation of the terms of this agreement may result in applicable civil or criminal penalties.
Signature of applicant: ____________________________________________
(the must meet the current qualifications for accessing AZSITE and is taking responsibility for the security of any AZSITE data acquired by the individuals listed above.)
State Historic Preservation Office approval:
__________________________________________________ Date ________________
Agreement # __________________________________________ Da te _______________